Constitution

The University of Manitoba Supply Chain Organization Constitution

Article 1: Name

The name of the student group shall be the University of Manitoba Supply Chain Organization, also known as UMSCO.

Article 2: Purpose of Group

UMSCO is a student-run group operating out of the Asper School of Business. The main purpose of UMSCO is to provide information, resources and networking opportunities to students who major in Supply Chain Management and Logistics, or to those who are interested in the field.

Article 3: Membership

Membership is open to any undergraduate or graduate student of the University of Manitoba, so long as no less than two-thirds of the group is undergraduate students.

Memberships for the group last for a full academic year, September to August.

Article 4: Compliance with UMSU/SGPAC Policies and Procedures

UMSCO will follow all bylaws, policies, and procedures of the University of Manitoba Students’ Union (UMSU) and the Student Group Promotion and Affairs Committee (SGPAC).

Article 5: Executive Officers and Duties

All positions must be filled except for the following (in the event that no suitable applicants are available): Graduate Students Representative.

 

The following are the Executive Officers of UMSCO, along with their duties:

President:

The President is directly responsible for overseeing the UMSCO Council. The President works closely with internal and external stakeholders to better serve the undergraduate and graduate students.

  • Oversee all UMSCO activities and events to ensure members receive the support they need
  • Become the point of contact for all questions and inquiries about UMSCO (including faculty, external business, students, CSA, STAGs, etc.)
  • Represent UMSCO at monthly STAG meetings
  • Represent UMSCO at the Faculty of Supply Chain Management department meetings
  • Work closely with faculty, the dean’s office, the transport institute, CSA and other STAGS to promote growth of membership and exposure for the group
  • Liaise with external companies to secure guest speakers and generate sponsorship
  • Stay up to date on events and happenings in Asper that are of interest to UMSCO members and to inform members of these events
  • Keep financials in order
  • Sit on the board of APICS and be the student chapter president
  • Attend all UMSCO Executive Council Meetings
  • Attend all UMSCO events
  • Additional duties as they may arise

 

Vice President:

The Vice President works alongside the President to ensure the execution of UMSCOs strategic vision and success of the council as a whole. The Vice President also works closely with the Director of Corporate Relations and the CSA to secure sponsorship for the year and keep ties with the business community.

  • Secure guest speakers for monthly meetings
  • Take care of thank you gifts for guest speakers
  • Represent UMSCO at monthly STAG meetings in the absence of the President
  • Secure sponsorship and attendance of companies for the Meet and Greet
  • Monitor the UMSCO email daily
  • Coordinate meeting logistics such as room bookings, food ordering and email communication to attendees
  • Assist the President and Executive Team in all areas
  • Work with external stakeholders for the maximum benefit of both UMSCO and the external parties
  • Attend all UMSCO Executive Council Meetings
  • Attend all UMSCO events
  • Additional duties as they may arise

 

Director of Finance:

The Director of Finance is responsible for ensuring the financial viability and sustainability of the council, with the primary goal being to ensure that there are ample funds to run UMSCO events and services. The Director of Finance performs the day-to-day accounting functions, manages membership and online ticketing for all UMSCO events.

  • Director of Finance and President have signing authority
  • Develop and manage the UMSCO budget for the whole council using google sheets
  • Prepare the budget and perform bank reconciliation per month and term
  • Support all Executive members in financial issues for different events
  • Have meetings with all UMSCO event planners to discuss the budgets and ensure the council is staying within budget
  • Use discretion regarding over-budget or non-budget expenses that may arise
  • Preparing invoices and cheques for all Corporate Partners with the help of Director of Corporate Relations
  • Become the contact for all the inquiries regarding invoices and funding
  • Collect and manage membership fee records and funding documents as well as tickets for all UMSCO events
  • Oversee online ticketing
  • Prepare financial budgets for all UMSCO events and activities
  • Attend all UMSCO Executive Council Meetings
  • Attend all UMSCO events
  • Additional duties as they may arise

 

Director of Corporate Relations:

The Director of Corporate Relations is responsible for establishing and maintaining partnerships with the business community alongside the CSA VPCR to increase and maintain sponsorship for UMSCO events.

  • Work directly with the CSA VPCR to address all questions and concerns regarding UMSCO events in the CPP
  • Attend the STAG monthly meetings in the absence of the President and Vice President
  • Assist the Vice President in securing guest speakers for monthly meetings
  • Seek additional sponsorship for events outside the scope of the CSA
  • Work with the President and Vice President to prepare any UMSCO events for the CPP and Pitch Night
  • Seek in-kind sponsorship for UMSCO events
  • Attend all UMSCO Executive Council Meetings
  • Attend all UMSCO events
  • Additional duties as they may arise

 

Director of Professional Development:

The Director of Professional Development is responsible for the execution of professional events and activities offered by UMSCO. The Director of Professional Development leads a team alongside the Director of Academic Programming including two Event Coordinators.

  • Plan, implement and manage all logistical activities regarding the Meet & Greet event
    • Work alongside the Executive Team and CSA Corporate Relations team to secure sponsorship and attendees for the event
    • Contact venues to negotiate price and services
    • Secure food and beverage for the event
    • Assist Director of Finance in preparing financial budgets
    • Assist Director of Marketing/Communications in managing marketing
  • Ensure the corporate benefits of the professional development events are being provided
  • Actively seek and implement new initiatives for professional development events and activities
  • Attend all UMSCO Executive Council Meetings
  • Attend all UMSCO events
  • Additional duties as they may arise

 

Director of Academic Programming:

The Director of Academic Programming is responsible for all academic events offered by UMSCO. The Director of Academic Programming leads a team alongside the Director of Professional Development including two Event Coordinators.

  • Plan, implement and manage all logistical activities for the UMSCO Case Competition
    • Work alongside the President and Vice President to secure judges for the Case Competition, including but not limited to professors, business professionals, JDC members and students
    • Design and execute relevant activities for UMSCO members including training on analysis and presentation skills
    • Find the case question by asking the department or buying from other sources
    • Assist Director of Finance in preparing financial budgets for the event
    • Assist Director of Marketing/Communications in managing marketing for the event
    • Work with the events coordinators to secure food, beverage and prizes for the competition
  • Schedule and manage the recruiting of teams for external case competitions
  • Ensure the corporate benefits of the academic events are being provided
  • Actively seek new opportunities for academic development for UMSCO members
  • Attend all UMSCO Executive Council Meetings
  • Attend all UMSCO events
  • Additional duties as they may arise

Director of Marketing and Communications:

The Director of Marketing and Communications is responsible for the strategic development and implementation of marketing campaigns and projects on behalf of UMSCO. The Director of Marketing and Communications leads and supports a team of one or two Marketing coordinators.

  • Actively upkeep all social media platforms (Instagram, Twitter, Facebook) and the UMSCO website
  • Design and distribute banners, posters, tickets and whiteboard marketing
  • Inform members about all UMSCO’s events through emails
  • Keep track of the distribution list by adding/removing email addresses
  • Schedule booths in the fishbowl through the CSA VPM when needed
  • Participate in classroom talks for member recruiting and event promoting
  • Work with the CSA VPM on events through email or in person to gain exposure on bi-weekly emails, all calendars, computer screens, etc.
  • Work with all Executive members to design a marketing plan for different events
  • Become one of the points of contact for all questions and inquiries about UMSCO (including students, STAGs) along with the President and Vice President
  • Attend all UMSCO Executive Council Meetings
  • Attend all UMSCO events
  • Additional duties as they may arise

 

Graduate Student Representative:

The Graduate Student Representative is responsible for communication between UMSCO and graduate students.

  • Represent UMSCO at the Faculty of Supply Chain Management department’s meetings along with the President
  • Assist in the planning and implementation of new activities that support the involvement of graduate students
  • Work closely with faculty, the dean’s office, the transport institute, and CSA to promote growth of membership and exposure for the group
  • Support the Director of Academic Programming in preparation for the local case competitions and other external case competitions in term of academic perspectives
  • Promote UMSCO’s events and activities to the graduate student and be the connection between graduate students and UMSCO
  • Take initiative to support all activities and events of UMSCO
  • Attend all UMSCO Executive Council Meetings
  • Attend all UMSCO events
  • Additional duties as they may arise

Article 6: General Council and Duties

 

All positions must be filled except for the following (in the event that no suitable applicants are available): Events Coordinator(s), Marketing Coordinator(s), and Executive Assistant.

 

The following are the General Council positions of UMSCO, along with their duties:

 

Executive Assistant:

The Executive Assistant assists with logistics and general support for the activities of UMSCO Executive Council. They record meeting minutes, distribute them appropriately and serve as the first line of support in connecting student inquiries with the appropriate contact with UMSCO.

  • Record and distribute meeting minutes at all UMSCO Executive Meetings
  • Assist the Vice President in monitoring the UMSCO email
  • Coordinate meeting logistics such as room bookings, food ordering and email communication to attendees
  • Assist with the planning and execution of council events
  • Attend all UMSCO Executive Council Meetings
  • Attend all UMSCO events
  • Additional duties as they may arise

 

Marketing Coordinator(s):

Marketing Coordinators work closely with event planners and the Director of Marketing and Communications to develop a strategic marketing plan for each event and service provided by UMSCO

  • Work alongside the Director of Marketing and Communications to update Facebook, Instagram and Linkedin regarding all announcements and events
  • Assist in preparing promotional materials (flyers, posters, banners etc.)
  • Take initiative to plan and propose new promotion campaigns for UMSCO in the future
  • Assist the council with promotional tasks such as classroom talks, writing on whiteboards and booking booths
  • Attend all UMSCO events
  • Additional duties as they may arise

 

Event Coordinators:

Event Coordinators work closely with the Executive Team to plan and execute all UMSCO events.

  • Assist the Executive team in the planning, logistics and execution of all UMSCO events including but not limited to
    • UMSCO Case Competition in the Fall Term
    • UMSCO Meet and Greet in the Winter Term
    • Any new events that are created in the academic year
  • Contact venues, coordinate food & beverage for events, promoting and scheduling of events and managing volunteers
  • Support logistics of all guest speaker meetings
  • Take initiative to plan and propose new UMSCO events for the year
  • Prepare and send surveys out to students following an event
  • Attend all UMSCO events
  • Additional duties as they may arise

 

Article 7: Executive Elections and Terms of Office

All UMSCO Executive recruitment for the upcoming year will occur no later than March 31s​t​.

UMSCO will be open to nominations of candidates for all roles of the Executive. All nominated and interested candidates will be responsible to complete an application and interview process. The Incoming President and Vice President will conduct these interviews.

 

UMSCO will abide by the Commerce Students Association (CSA) online voting guidelines as to the selection of the new President and Vice President of the organization.

Article 8: Transition of the Executive

  1. During the period from the end of the second week of April until the first day of May, when the new Executive will assume office, it is the responsibility of the departing Executive to orient the newly elected executive officers to their jobs. This includes teaching the incoming executive about student group and Students’ Union policies and procedures, transitioning custodianship of club records and materials (including office and mailbox keys, locker combinations and all passwords to all student group email accounts), and preparing transition reports for the new Executive to be effective in their roles for the next year’s work.

 

  1. It is the responsibility of the departing President to ensure that all student requirements to the Students’ Union, including submission of a complete annual report and the removal of all student group records and materials from the club office and locker, have been fulfilled before the incoming Executive assumes office.

 

  1. It is the responsibility of the departing President and VP Finance to bring all accounts up to date to the end of the fiscal year, and to prepare any required financial statements of the club. In addition, the outgoing President and VP Finance must arrange with the respective incoming Executive for the transition of the student group bank accounts into the incoming President’s and VP Finance’s names. These tasks are to be completed and their outputs delivered to the new Executive by no later than May 31st.

 

  1. It is the responsibility of the incoming Executive to assume custody of all student group records and materials and accountability for all financial activities of the student group (as outlined in Article 5) and for all club requirements to the Students’ Union commencing by no later than May 15th.

Article 9: Meetings

The President may call an Executive meeting at any time, but must give the other Executive officers at least 48 hours notice. There shall be at least one Executive meeting per month during the academic year (September to April).

The Executive will schedule at least four meetings a year for the entire UMSCO membership.

Article 10: Amendments to the Constitution

Any changes (amendments) to this constitution must be approved by the current Executive Council via electronic vote and distributed posthaste to all members of the STAG.

Members of the STAG shall be notified of any constitutional changes once they occur. If any member of UMSCO wishes to see the constitution, they may do so by emailing umsco.stag@gmail.com.

A copy of the amended constitution must be submitted to UMSU within two weeks of the electronic vote if constitutional changes are made.